These terms and conditions apply to the InnoDays (“EVENT”) hosted by conui GmbH (“ORGANIZER”), a company registered at Austraße 96, 6800 Feldkirch, Austria. The purpose of the event is to connect company partners (“COMPANIES”) and talent (“PARTICIPANTS”) to prototype solutions to challenges. The event’s outcomes are referred to as “WORK RESULTS.” It is a condition of participation that the PARTICIPANT accepts these terms and conditions before the EVENT. Upon accepting, these terms and conditions form a binding legal agreement between the EVENT ORGANIZER and the PARTICIPANT. Please read them carefully.
Eligibility
The EVENT is open to everyone who is at least 16 years old. PARTICIPANTS must register for the EVENT and provide the requested information in advance of the EVENT. The PARTICIPANT confirms that he/she does not have a conflict of interest in participating in the EVENT. The PARTICIPANT is responsible at all times for his/her own conduct, acts, and omissions.
Challenges and outcomes
Challenges: COMPANIES define a challenge. This challenge brief will be published before the EVENT.
Ideas: Each PARTICIPANT is invited to pitch their idea in response to a challenge.
Teams: Teams form around the ideas and consist of 3-5 members. PARTICIPANTS can recruit people to join a team, or teams may be assigned at each event.
Prototype: During the EVENT, each team will develop a prototype that tackles the challenge. Each team will demonstrate their WORK RESULTS to the jury members during the Prototype Expo. There are no restrictions on what form the Prototype can take (e.g., an app, storyboard, physical prototype). The Prototype must be the PARTICIPANT’s original work.
Intellectual Property Rights
Ownership of intellectual property rights of the work created and achieved within the scope of the EVENT, such as ideas and prototypes (including all interim results and preliminary stages, hereinafter “WORK RESULTS”) remain with the PARTICIPANTS.
Right to First Refusal:
PARTICIPANTS are aware that the COMPANIES intend to use the WORK RESULTS (or parts of them) commercially. If the PARTICIPANTS want to continue to work on their idea, the following applies:
- The team of PARTICIPANTS needs to express their interest in working together with the COMPANY on their further development of the WORK RESULTS within one (1) month after the EVENT by writing to the main contact of the COMPANY (“right of first refusal”);
- If the entire team of PARTICIPANTS is not interested in such further processing, this right and obligation also applies individually to each member of the team;
- Finally, if no team member expresses such an interest within one (1) month after the EVENT in writing, the COMPANY is free to use, process, and further develop the WORK RESULTS in their own name without further involvement by the PARTICIPANTS.
The PARTICIPANTS commit themselves, therefore, in the case of non-exercise of the “right of first refusal” by the team or individual members, to a free, exclusive right of use of the WORK RESULTS (or parts thereof). This right includes all exploitation rights and is not subject to any restrictions in terms of time, content, or geographic scope and is transferable by the COMPANY and can be further licensed.
Should PARTICIPANTS decide to use their WORK RESULTS independently from the COMPANIES, the COMPANIES have the right of first refusal to opt to work with PARTICIPANTS to develop their WORK RESULTS further. PARTICIPANTS need to inform COMPANIES about their intent within one (1) month after the EVENT. The COMPANIES must promptly inform PARTICIPANTS about their collaboration interest within one (1) month after receiving the collaboration request.
Research reservation
Regardless of the exclusive granting of rights according to the above point, however, the PARTICIPANTS are entitled to continue to use the WORK RESULTS for non-commercial purposes (such as in particular for their courses in the form of written work or portfolios).
Judging and collaboration incentives
The panel of judges is selected by ORGANIZERS and may change in the EVENT of unforeseen circumstances. Prototypes and oral presentations will be judged by a panel of judges based on the following equally weighted criteria:
- Innovativeness
- Feasibility
- Challenge Fit
- Presentation
- Motivation
Decisions are final and binding in all respects. The PARTICIPANT whose WORK RESULTS is judged in first place will receive a prize provided by the COMPANY. COMPANIES and ORGANIZER reserve the right, in their sole discretion, to award additional prizes or to vary the prizes. Prizes may be subject to separate terms and conditions at the discretion of the COMPANIES.
Payment of any compensation or reimbursement of costs that might be included in the prize will be made to the PARTICIPANT by arrangement following completion of the EVENT to the bank details as advised by the PARTICIPANT (or if the winning WORK RESULTS is submitted by more than one PARTICIPANT, by arrangement with the winning team’s leader/representative). The ORGANIZER has no responsibility for how the prize is subsequently used by the PARTICIPANT. If the prize is accepted by a group of PARTICIPANTS, the ORGANIZER has no responsibility for how compensation or reimbursement is distributed between them nor for any disagreements between them.
Confidentiality
In this clause, “Confidential Information” means secret or confidential commercial, financial, marketing, technical, or other information, know-how, trade secrets, and other information in any form or medium whether disclosed orally or in writing. The PARTICIPANT acknowledges that it may receive or have access to Confidential Information of COMPANIES, its affiliates, agents, and/or suppliers in connection with the EVENT. All Confidential Information shall be kept strictly confidential by the PARTICIPANT. The PARTICIPANT agrees not to disclose any Confidential Information to anyone or use it for any purpose other than participating in the EVENT. Exceptions apply where the information is public, independently developed, lawfully obtained from a third party, or required to be disclosed by law (in which case reasonable notice should be given, if possible).
Use of information and publicity
By registering for the EVENT, you consent to the use of photos and videos taken during the EVENT for promotional, documentation, and publicity purposes. If you do not wish for your image or likeness to be used, please inform us during registration or contact us at hello@innodays.org. We will make reasonable efforts to ensure your image is not included in published materials.
The PARTICIPANT will not refer to COMPANIES or the EVENT in any publicity or promotional activity, such as press releases, without the prior written approval of the COMPANY. However, the PARTICIPANT is permitted to use the hashtag established by the ORGANIZER in respect of the EVENT.
The PARTICIPANT hereby grants to ORGANIZER and COMPANIES a royalty-free, non-exclusive, irrevocable, worldwide right to refer to the PARTICIPANT and/or the WORK RESULTS and to use images and/or video/audio footage taken at the EVENT and/or showing the WORK RESULTS in any publicity materials and for promotional purposes at any time (including but not limited to ORGANIZER websites or other media).
The ORGANIZER processes personal data in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. For further information on how we process your personal data, please refer to our Privacy Policy. We process your data based on your consent (e.g., for media usage and updates) and/or contractual necessity (e.g., for managing your participation). You may withdraw your consent at any time by contacting hello@innodays.org.
The ORGANIZER may share your personal data with COMPANY PARTNERS and EVENT PARTNERS who are involved in organizing or supporting the EVENT, only to the extent necessary for your participation. These partners are contractually obliged to protect your data and use it only for the purposes of the EVENT.
You have the right to access, rectify, erase, or restrict the processing of your data, to object to its use for promotional purposes, and to withdraw consent at any time. To exercise your rights, contact hello@innodays.org.
Inspiration Videos
As part of the registration process for the EVENT, PARTICIPANTS are required to submit inspiration videos. By submitting these videos, PARTICIPANTS agree that the ORGANIZER may share these videos with COMPANIES, mentors, and other participants involved in the EVENT strictly for event-related purposes. These videos will not be used for promotional or marketing purposes without separate, explicit consent.
General
The PARTICIPANT is solely responsible for all costs and expenses incurred by him/her in relation to the EVENT, including but not limited to travel costs. ORGANIZER reserves the right to cancel or postpone the EVENT for any reason without liability. The PARTICIPANT is responsible for any damage to property or equipment provided by ORGANIZER or its partners. Liability is limited to intent and gross negligence. The ORGANIZER is not liable for loss or damage to personal belongings. Accidents must be reported immediately. Equipment must be returned in proper condition. Escape routes must be kept clear. PARTICIPANTS must observe house rules and instructions from ORGANIZER staff. Non-compliance may result in exclusion from the EVENT or loss of awards. These terms do not constitute a commitment to future collaboration. They are governed by Austrian law, with jurisdiction in Austrian courts.